Country: United States of America
Closing date: 20 Oct 2017
The position description is a guide to the critical duties and essential functions of the job, not an all-inclusive list of responsibilities, qualifications, physical demands and work environment conditions. Position descriptions are reviewed and revised to meet IFES’ changing needs, at the sole discretion of management.
PRIMARY FUNCTION/PURPOSE: Reporting to the Manager, Finance & Treasury s/he will provide financial and administrative assistance to, and oversight of, program staff and grantees to ensure that budgets and agreements are handled in accordance with IFES policies, procedures, systems, and donor requirements. S/he is responsible for all areas relating to project financial management and ensuring that project spend within their obligation ceilings. S/he must be self-motivated and is responsible for ensuring that work is completed in a timely and accurate manner.
Job Responsibilities:
MAJOR DUTIES AND RESPONSIBILITIES:
Daily monitoring all bank account transactions and posting previous day detail reports on Sharepoint and providing deposit details to project/program staff
Liaise with banks regarding returns, deposit information i.e. payee and exchange rate etc..
Prepare weekly report on donations i.e. credit card deposits
Deposit checks and send confirmations
Assis in preparation of drawdowns from funders
Prepare month end bank account reconciliations
prepare cash receipt entries in Costpoint
Back up for AP transactions online
Support the corporate budget process
Perform Travel card reconciliation
Monitor time entries in T&E and process labor
Assist with Labor reclassifying entries
Research and respond to customer concerns, payroll errors and other issues in a timely and professional manner
Maintain IFEs payroll files
Provide assistance on special projects and assignments, mainly with auditors
Assist Payroll Supervisor when needed
Maintain good working relationships and stays abreast of program issues to provide overall support to program initiatives.
Perform other duties as assigned.
POSITION SCOPE:
Provides varied financial support functions and performs moderately complex job duties requiring familiarity with contract compliance and financial controls.
Contributes to the development of work plans that ensure contractual compliance and successful delivery of project outcomes. Coordinates work activities with internal and external partners.?
DECISION MAKING/PROBLEM SOLVING:
Multi-factor decision-making requiring research and analysis, subject to supervisory guidance.
Analyze and interpret issues and propose alternative solutions relying on knowledge of professional standards and principles.
Consult with necessary stakeholders regarding issues, possible solutions and implementation of alternative approaches
FISCAL RESPONSIBILITY:Perform regular tracking, analysis and reporting of project financial data. Provide full service accounting for projects and ensure compliance with IFES policies, A-133 regulations and donor requirements.
Monitor program performance vs budget and funding and prepares month-end reporting and account reconciliations.
Participates in project budget planning, critical review of project financials and preparation of reports.
RELATIONSHIPS:
Maintain collaborative working relationship with team members and other staff, both within the headquarters and field offices.
Initiate contact with staff in other departments to exchange detailed, substantive information and coordinate activities necessary to achieve work goals.
Requires highly-developed interpersonal skills, involving active listening, creativity and problem solving, to assure desired outcomes. Collaborates with internal and external partners in planning, implementing and evaluating results. Builds and maintains relationships with internal and external partners, auditors etc.
SUPERVISION EXERCISED:
Supervise entry level and professional staff. Coordinate and monitor the activities of others to assure goals are met.
Qualifications:
POSITION REQUIREMENTS:
Education:
Bachelor’s Degree in Accounting, Business or Public Administration, or related field or equivalent work experience.
Experience: 4 plus years of experience overseeing financial, payroll, and administrative activities.
Related Skills or Knowledge:
Familiarity with US Government (USG) funded projects highly desired. Organizational, quantitative, and analytical skills required. Attention to detail, ability to prioritize and work accurately under time constraints. Excellent communication and interpersonal skills. Experience with ADP and Costpoint highly preferred.
LANGUAGE SKILLS:
Fluency in English required. Fluency in other languages highly preferred such as Spanish, French, Arabic, or sign language highly desired.
TRAVEL: Limited travel time.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:
Please evaluate and describe any physical skills, abilities or working conditions that are required to perform the essential duties of this position, as required by the Americans with Disabilities Act.
Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
How to apply:
To Apply:
You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.
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