Country: United States of America
Closing date: 02 Nov 2017
Administrative Coordinator
Location:VirginiaDivision:ExecutiveStatus:VA-Based Full TimePosition Number:17:203 Project Description:
IFES promotes democratic stability by providing technical assistance and applying field-based research to the electoral cycle worldwide to enhance citizen participation and strengthen civil societies, governance and transparency. Founded in 1987 as a nonpartisan, nonprofit organization, IFES has developed and implemented comprehensive, collaborative democracy solutions in more than 100 countries.[LT1]
This position provides administrative support to the President/CEO, as well as the Executive Office. Job Responsibilities:
The incumbent will work under general supervision and perform the following duties at the direction of the President/CEO and the Manager of Board Affairs:
• Maintain and organize President/CEO’s schedules, meetings, travel itineraries, conferences, etc.
• Perform typing, filing and other administrative activities; assist with screening of emails, mail, and phone calls.
• Create and develop correspondences, reports, presentations, and briefings.
• Work independently and within a team on special and nonrecurring and ongoing projects.
• Engage with a diverse group of important external callers and visitors, as well as internal contacts at all levels of the organization.
• Support work on the board book and activities with board members.
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POSITION SCOPE:** Provides the support necessary for the team to achieve its goals. Complies with established procedures and determines appropriate action within standard protocols. Work performance is monitored by supervisor. Manages own workload, time and priorities, with general guidance from supervisor.
DECISION MAKING/PROBLEM SOLVING: Identifies simple, easily detected problems affecting own work. Produces useful ideas or explanations for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions/improvements on issues. Limited decision-making, subject to supervisory approval.
FISCAL RESPONSIBILITY: Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.
RELATIONSHIPS: Maintains working relationships with team members and other staff within the Division. Initiates contact with staff in other departments to exchange detailed, substantive information and coordinates activities necessary to achieve work goals. Routine interdepartmental and external business contacts, primarily to exchange information necessary to complete work or provide services. Routine interactions require good interpersonal and customer service skills.
SUPERVISION EXERCISED: None
Qualifications: Education: Bachelor's Degree
Experience: At least 2 years’ relevant experience administrative experience.
Related Skills or Knowledge: Experience working in an international environment. Knowledge of secretarial, office administrative procedures, and knowledge of use and operation of standard office equipment. Knowledge of a variety of computer software applications in word processing, spreadsheets, database and presentation software. High level of interpersonal skills to handle sensitive and confidential situations. Position continually requires demonstrated poise, tact and diplomacy. Analytical ability is required in order to gather and summarize data for reports, find solutions to various administrative problems, and prioritize work. Work requires continual attention to detail in composing, typing and proofing materials, establishing priorities and meeting deadlines.
LANGUAGE SKILLS: English required. Proficiency in another language is a plus.
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TRAVEL: **None.
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PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:** Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
How to apply:
To Apply:
You must go to www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (ie. cover letter and application, etc.). Resumes are only reviewed and accepted if submitted through our careers page.
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