Country: United States of America
Closing date: 13 May 2016
Director of Contracts and Grants
Location: United States
Division: Contracts and Grants
Status: VA-Based Full Time
Position Number: 16:084
Project Description:
This is a Director level position in the Contracts and Grants department at IFES. The Director leads the C&G department and oversee the management of awards (both contracts and grants) with the US Government, other bilateral and multilateral donors such as DFID and CIDA, the UN, European Union, multilateral development banks, as well as foundations and other private sector donors. The Director will help to build and to manage a strong team of Contract & Grant Professionals to support all IFES’ programmatic areas and all of its global field offices and sites.
Job Responsibilities:
· Direct the daily operations of the Contracts and Grants Division including direct supervision and development of professional and administrative staff.
· Serve as IFES’ in-house expert on contracts and grants to provide guidance in the interpretation of award terms and conditions, and USG and non-USG regulations.
· Ensure compliance with award terms and conditions.
· Review all contracts folders prior to CEO signature.
· Coordinate with the Proposal Operations team as well as the Program and Finance staffs in formulating and negotiating strong, competitive and compliant proposals and final awards/grants.
· Coordinate with the Finance Director on a variety of common issues.
· Track changes to, and provide interpretations of USG and relevant non-USG regulations as they pertain to IFES’ programs.
· Establish and maintain positive working relationships with donors and IFES staff.
· Establish and/or enhance the Unit’s operational procedures and policies for contracts/grants management.
· Review and signature of all consultant contracts. Review of Signature Authority/POA requests prior to submission for approval.
· Provide in-house training on contracts/grants, sub award, consultant and procurement processes and policies.
· Establish and maintain communications with prime and sub-contractors to ensure the smooth working of the contract awarding process.
· Liaise with donors, NGOs/PVOs and advocacy groups.
· Advise IFES staff worldwide on matters related to preparation and administration of sub awards of all types.
· Support activities of Finance staff in the areas of fiscal management, audit, and financial reporting for IFES’ awards.
· Ensure the timely processing of all closeouts.
· Review of Local Employment agreements in coordination with Human Resources.
· Develop/maintain relevant award and sub award templates. Work with legal on contract template updates as needed.
· Participate in development/proposal meetings.
· Review of all office leases.
· Other duties as assigned.
POSITION SCOPE: ects the C&G team and C&G functions for the organization providing strategic leadership, broad oversight and technical expertise in the development of work plans and objectives to assure successful achievement of goals and objectives. Establishes policies, controls and procedures to guide performance and ensures compliance. Performance and outcomes are monitored by executive leadership.
DECISION MAKING/PROBLEM SOLVING: Evaluates risk factors with potential to disrupt achievement of strategic goals and sets appropriate course of action in response. Consults with organizational leaders and external partners to determine appropriate solutions, weighing potential impact on the organization. Approves decisions that commit resources to a course of action. Tactical decision-making, subject to executive review.
FISCAL RESPONSIBILITY: Authority to establish and implement procedures for managing departmental fiscal resources. ects processes that ensure compliance with budgeted expenses. Ensures compliance with IFES, USAID or other donor rules and regulations. Authority to establish and implement procedures for managing departmental fiscal resources.
RELATIONSHIPS: Serves as primary department representative in senior leadership meeting. Manages and maintains collaborative working relationship with senior level stakeholders within and outside IFES to ensure timely and successful achievement of project goals and objectives. Maintains effective working relationship with members of other departments, vendors, partners, subcontractors and donors. Strategic relationships require well-established credentials, broad and deep technical knowledge and strong ability to effectively wield influence.
SUPERVISION EXERCISED: Department level supervision
Qualifications:
Education: Master’s degree, in business, international relations, finance, or related field.
Experience: 10 years of experience in international development with an NGO and/or for-profit in the development sector. 10 years of experience with the administration of USG and non-USG awards (both contract and assistance) working with the FAR/AIDAR, CFRs and relevant OMB circulars, donor regulations, etc. USAID, Dept. of State, and other international development donor experience, cost/price analysis, indirect rate development, indefinite quantity contracts, and grants and commercial contracting highly desirable. Experience with managing a team/department.
Related Skills or Knowledge: Proficiency with Microsoft Office and Excel required; Proficiency with Deltek Cost point a plus, strong analytical, written and verbal communication skills, proven organizational skills and a capacity to handle multiple tasks under tight deadlines. Demonstrated leadership, management and team mentoring skills. Team player with excellent interpersonal skills; Excellent negotiating skills. Experience with both Headquarters and Field offices
LANGUAGE SKILLS: English required.
TRAVEL: Travel may be required up to 20%.
PHYSICAL REQUIREMENTS/WORK ENVIRONMENT: Standard office work environment. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
How to apply:
How to Apply:
You must go to http://www.ifes.org to the Careers section and apply online. Applications are only accepted in this way. Make sure you upload all papers together (e.g. resume, cover letter, application, etc). Resumes will only be reviewed and accepted for consideration if submitted through our Careers page.
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