Country: United States of America
Closing date: 18 Aug 2017
Project Description:
PRIMARY FUNCTION/PURPOSE:**
The Program Associate is the entry level position to program work at IFES. As a junior member of the team the Program Associate will provide operational, administrative, research, and programmatic support for current and developing programs in the Latin America Region.Job Responsibilities:
MAJOR DUTIES AND RESPONSIBILITIES:**
- Review and submit field project finance reports such as FERs, wire transfers, vendor invoices etc. to supervisor for approval.
- Input financial data for pipelines, review data in financial system for accuracy, check accuracy of financial reports, review and reconciliation of credit cards.
- Review/prepare/submit material for procurement including drafting RFP/RFQ, preparing selection packages, tracking existing contracts etc.
- Support recruitment and mobilization of field staff and consultants for field assignments.
- Maintain project records and documents, including consultant contracts, project files etc.
- Conduct basic research and provides general support in proposal development process.
- Assist with editing/writing quarterlies and other reports.
- Provide administrative functions in support of the department.
- Plans and expedites airline, hotel, and visa arrangements.
- Provide support during department meetings and special events, prepares and assembles briefing materials as directed.
- Provide assistance on special projects and assignments
- Other duties as assigned
POSITION SCOPE: Provides the support necessary for the team to achieve its goals. Job duties are fairly straight forward and require following common procedures and guidelines. Manages own workload, time and priorities, with guidance from supervisor.
DECISION MAKING/PROBLEM SOLVING:** Has the knowledge and skills to identify solutions to routine problems. Produces useful ideas or explanations for circumstances, but may need guidance on execution for results. Understands and applies policies and proactively suggests solutions and improvements on issues.
FISCAL RESPONSIBILITY:** Prepares routine financial reports in compliance with IFES policies and procedures. Processes routine transaction in compliance with IFES procedures.
RELATIONSHIPS:** Maintains collaborative working relationship with team members and other staff within the Division. Initiates contact with staff in other departments to exchange information and coordinates activities necessary to achieve work goals.
SUPERVISION EXERCISED:** NoneQualifications:
POSITION REQUIREMENTS:**
Education: Bachelor’s degree required; masters preferred.
Experience: 0 - 2 years’ relevant experience in international development or related field. Internship(s) experience with an international NGO a plus
Related Skills or Knowledge: Very detailed oriented and very organized. Collaborative, team oriented individual. Ability to prioritize, take direction, and handle varied tasks within deadlines. Strong communicator, both verbally and in writing.
Experienced with Microsoft Excel, Word required. Familiarity with USAID regulations helpful. Knowledge of trends and socio-political and culture of Latin America is appreciated.
LANGUAGE SKILLS: English required. Proficiency in Spanish or/and French is preferred.
TRAVEL: Travel may be required, up to 10%
How to apply: